HR Form

Contact Details

Personals

Physical

Education and Training

Employment History

Please list all employments - Starting with the present or most recent employer

Please follow the steps below:

  1. Click the buttons below to download the forms.
  2. Take a printout, fill and sign them manually.
  3. Scan or take a clear photo and upload the completed forms using the upload fields below.
📄 Declaration of PF - Form 11 📄 Nomination for Gratuity - Form F 📄 Background Verification Form 📄 Ginteja Declaration Form

SELF DECLARATION FOR AADHAAR CARD

If No Rectification Required

If Rectification Required

CONFLICT OF INTEREST – GINTEJA INSURANCE BROKERS PVT.LTD.

CONSENT FORM FOR EMPLOYEES

 

Type of data Why we wish to hold it
1. Your personal details such as Name, address etc. This enables us to comply with the Law and maintain correct employment records
2. Next of kin and their contact details If there is an accident then we can contact your emergency contacts.
3. Health/disability Information So that we are aware of any medical issues you may have, can make provision for these in your work and know who to contact if you have a medical episode
4. Financial information: Bank details, PAN, Aadhaar number etc. This will allow us to comply with the law and register you as an employee under Labour Law Legislations, Tax and other employment laws and we need to share with other Government Departments.
5. Financial information: Bank Details, salary payments We will need to share this information with our Banker so that they can pay your salary to you on behalf of the Company
6. Finger prints For Attendance and For access control

 

CONSENT TO USE MY DATA

  1. I understand that I can ask to see this data to check its accuracy at any time.
  2. I understand that I can ask for a copy of the personal data held about me at any time.
  3. I understand that I can request that data that is no longer required to be held can be removed from my file and destroyed.
  4. I understand that if I leave my employment, my data will not be used by you.
  5. I understand that you are the Data Controller for my employment and I can contact you directly if I have any questions or concerns about my data.
  6. I understand that my fingerprint bi-matrix shall be used for recording my attendance and other access control mechanism.

SELF DECLARATION

I, do hereby declare and confirm about secrecy regarding all kinds of Confidential Information shared to me by Ginteja Insurance Brokers Private Limited or its associate companies, during my official tenure with the Company.

I understand that the “Confidential and/or proprietary Information” shall mean and include any information disclosed by the Company to me either directly or indirectly, in writing, orally, or by inspection of tangible objects (including, without limitation, documents, prototypes, samples, media, documentation, discs, and code). Confidential Information shall include, without limitation, any materials, trade secrets, network information, configurations, trademarks, brand name, know-how, business and marketing plans, financial and operational information, and all other non-public information relating to the current and/or future business and operations of the Company, and also any analysis, compilations, summaries, extracts, or documentation prepared by the Company. Confidential Information may also include third-party data shared with the Company.

I agree and affirm as under:

  1. I shall refrain from disclosing, reproducing, summarising and/or distributing Confidential Information and confidential materials of the Company except in connection with the Proposed Transaction.
  2. I am obligated to protect the confidentiality of the Company and acknowledge the confidential and proprietary nature of the Confidential Information and agree to take all reasonable measures to restrain any unauthorised disclosure or use.
  3. I understand that every Employee who deals with or comes into contact with Personal Data shall comply with applicable data privacy laws and the Company’s privacy practices.
  4. I understand that I must seek advice in case of any ambiguity. I shall:
    • Prevent unauthorised persons from accessing Company data.
    • Prevent unauthorised copying, alteration, deletion or transmission.
    • Follow the Company’s internal security policies and procedures.
    • Ensure access is granted only to authorised users.
    • Ensure third-party data is processed as instructed by the third party.
    • Prevent unauthorised access during storage or transmission.
    • Report any breach or data leak immediately.
    • Attend mandatory and voluntary training on privacy and security.
    • Understand violations may result in dismissal or legal action.
  5. I also declare that I will not store Company data or documents on personal devices unless authorised in writing.
  6. I am aware that non-compliance may result in termination and/or legal action under applicable law.
  7. I shall be liable to indemnify the Company for damages if I leak confidential information without proper authorisation or legal obligation.
  8. I understand that for 90 days post-employment, I shall not solicit employees to join competitors of GINTEJA INSURANCE BROKERS PVT. LTD. or GINTEJA group of companies.

Declaration

I, employed/seeking employment with Ginteja Insurance Brokers Private Limited hereby declare that I am not holding any Insurance Agency / Corporate Agency / Broking / Surveyor or any other Insurance Intermediary licence.

Also confirming that in future I will not be applying for the same as long as I am associated with Ginteja Insurance Brokers Private Limited. In case, any information is found to be in violation of the above declaration, Ginteja has the right to take necessary disciplinary action against me which may include cessation of service with immediate effect.

DECLARATION

I hereby declare that I have read all the existing Policies of the GINTEJA INSURANCE BROKERS PVT. LTD. which are handed over to me for my reference at the time of my joining and I promise to abide by all thepolices of the Company and it is well understood to me that any deviation from the existing polices shall be treated as non-conformity and fetch disciplinary action against me. I affirm that all information provided by me are true and correct and I have not held back any information that, If disclosed, would be a factor in determining my eligibility for employment at GINTEJA INSURANCE BROKERS PVT. LTD.

I undertake that should any information given or documents submitted here is found to be false / forged, my employment with GINTEJA INSURANCE BROKERS PVT. LTD. shall stand terminated.

I hereby declare that there is no default by me with any bank or institution.

I also hereby declare that there is no civil / criminal court case pending against me.

I understand that GINTEJA INSURANCE BROKERS PVT. LTD. may use an outside agency to verify and validate the information, I have provided, Including my background, professional standing, work history, qualifications, and criminal and other civil related records (If any).

Refresher on Official Code of Conduct – Ginteja

Basic Values & Ethics
  • Always wish your colleagues on the first meeting.
  • Always receive calls by wishing the caller first followed by Company’s name.
  • Use formal style of addressing your colleagues and clients.
  • Maintain healthy relationship with your seniors.
  • Always inform your respective seniors before leaving office for any official/personal work during office hours.
Client Handling
  • Maintain punctuality for all meetings with the clients.
  • Always offer business card first and conduct in a polite and professional manner.
  • Avoid loose talk, be calm and control emotions while interacting with client.
  • Carry all the required documents/articles required for the meeting.
  • Please inform the client well in advance in case there is any change in appointment schedule.
Handling Visitors
  • Ensure adherence to timelines when meeting visitors who have sought prior appointments.
  • For those who have come in with no appointment, try to meet at the earliest. If you have a busy schedule, please inform the visitor about the same and request him/her to come later.
  • Please inform the client well in advance in case there is any change in appointment schedule.
Dress Code
  • Be formally dressed on all days (except Saturdays).
  • Plain/check/striped shirts with formal trousers and formal/polished shoes for men and Sarees, Salwar Suit or Western formals for women.
  • Shoes must be black or brown polished. It can be either black or brown.
  • Sneakers are to be worn on Saturdays only if there is no official meeting.
  • Round neck T-shirts and bright colored/printed clothes are to be avoided. Slippers and bright socks are not acceptable.
  • Shave regularly.
Internet Policy
  • Use internet only on need basis.
  • Download/transmit content from internet sites, only if it is work related.
  • Please do not download software from internet and install it without prior permission from the administrator.
  • In case of unusual occurrences, please inform the administrator immediately.
  • Do not interfere with other’s computers or network users.
  • Do not use internet access to transmit confidential, political, obscene, threatening or harassing materials.
Laptops/Desktops
  • Employees who have official laptops should ensure safety and good condition of the laptop.
  • Lost and damaged laptops will be accounted on the employee’s salary as per the current Market price.
  • No games, MP3, Chat software etc should be loaded on to the hard disk of the Laptop.
  • Employees should take back up for all relevant data.
  • Please put a screensaver with password when the laptop/desktop is not in use.
  • Laptops/Desktops should be kept in energy saving mode when not in use.
Email Policy
  • Check email regularly, delete messages that are not required and reply to all mails the same day.
  • Check the address line and include a relevant subject to the message being sent.
  • Put the address of the recipient only after completing the mail, to avoid sending incomplete emails.
  • Every mail should have the company’s disclaimer clause in terms of privacy and secrecy.
  • Please do not print email messages unless absolutely necessary.
Housekeeping
  • Keep the work area, Desktops/laptops in a clean and tidy manner.
Declaration
I hereby declare that all the information provided by me is true, complete, and correct to the best of my knowledge and belief. I further confirm that I have read, understood, and accepted all the terms and conditions, as well as the policies of Ginteja Insurance Brokers Pvt. Ltd.
HR Form

Contact Details

Personals

Physical

Education and Training

Employment History

Please list all employments - Starting with the present or most recent employer

Please follow the steps below:

  1. Click the buttons below to download the forms.
  2. Take a printout, fill and sign them manually.
  3. Scan or take a clear photo and upload the completed forms using the upload fields below.
📄 Declaration of PF - Form 11 📄 Nomination for Gratuity - Form F 📄 Background Verification Form 📄 Ginteja Declaration Form

SELF DECLARATION FOR AADHAAR CARD

If No Rectification Required

If Rectification Required

CONFLICT OF INTEREST – GINTEJA INSURANCE BROKERS PVT.LTD.

CONSENT FORM FOR EMPLOYEES

 

Type of data Why we wish to hold it
1. Your personal details such as Name, address etc. This enables us to comply with the Law and maintain correct employment records
2. Next of kin and their contact details If there is an accident then we can contact your emergency contacts.
3. Health/disability Information So that we are aware of any medical issues you may have, can make provision for these in your work and know who to contact if you have a medical episode
4. Financial information: Bank details, PAN, Aadhaar number etc. This will allow us to comply with the law and register you as an employee under Labour Law Legislations, Tax and other employment laws and we need to share with other Government Departments.
5. Financial information: Bank Details, salary payments We will need to share this information with our Banker so that they can pay your salary to you on behalf of the Company
6. Finger prints For Attendance and For access control

 

CONSENT TO USE MY DATA

  1. I understand that I can ask to see this data to check its accuracy at any time.
  2. I understand that I can ask for a copy of the personal data held about me at any time.
  3. I understand that I can request that data that is no longer required to be held can be removed from my file and destroyed.
  4. I understand that if I leave my employment, my data will not be used by you.
  5. I understand that you are the Data Controller for my employment and I can contact you directly if I have any questions or concerns about my data.
  6. I understand that my fingerprint bi-matrix shall be used for recording my attendance and other access control mechanism.

SELF DECLARATION

I, do hereby declare and confirm about secrecy regarding all kinds of Confidential Information shared to me by Ginteja Insurance Brokers Private Limited or its associate companies, during my official tenure with the Company.

I understand that the “Confidential and/or proprietary Information” shall mean and include any information disclosed by the Company to me either directly or indirectly, in writing, orally, or by inspection of tangible objects (including, without limitation, documents, prototypes, samples, media, documentation, discs, and code). Confidential Information shall include, without limitation, any materials, trade secrets, network information, configurations, trademarks, brand name, know-how, business and marketing plans, financial and operational information, and all other non-public information relating to the current and/or future business and operations of the Company, and also any analysis, compilations, summaries, extracts, or documentation prepared by the Company. Confidential Information may also include third-party data shared with the Company.

I agree and affirm as under:

  1. I shall refrain from disclosing, reproducing, summarising and/or distributing Confidential Information and confidential materials of the Company except in connection with the Proposed Transaction.
  2. I am obligated to protect the confidentiality of the Company and acknowledge the confidential and proprietary nature of the Confidential Information and agree to take all reasonable measures to restrain any unauthorised disclosure or use.
  3. I understand that every Employee who deals with or comes into contact with Personal Data shall comply with applicable data privacy laws and the Company’s privacy practices.
  4. I understand that I must seek advice in case of any ambiguity. I shall:
    • Prevent unauthorised persons from accessing Company data.
    • Prevent unauthorised copying, alteration, deletion or transmission.
    • Follow the Company’s internal security policies and procedures.
    • Ensure access is granted only to authorised users.
    • Ensure third-party data is processed as instructed by the third party.
    • Prevent unauthorised access during storage or transmission.
    • Report any breach or data leak immediately.
    • Attend mandatory and voluntary training on privacy and security.
    • Understand violations may result in dismissal or legal action.
  5. I also declare that I will not store Company data or documents on personal devices unless authorised in writing.
  6. I am aware that non-compliance may result in termination and/or legal action under applicable law.
  7. I shall be liable to indemnify the Company for damages if I leak confidential information without proper authorisation or legal obligation.
  8. I understand that for 90 days post-employment, I shall not solicit employees to join competitors of GINTEJA INSURANCE BROKERS PVT. LTD. or GINTEJA group of companies.

Declaration

I, employed/seeking employment with Ginteja Insurance Brokers Private Limited hereby declare that I am not holding any Insurance Agency / Corporate Agency / Broking / Surveyor or any other Insurance Intermediary licence.

Also confirming that in future I will not be applying for the same as long as I am associated with Ginteja Insurance Brokers Private Limited. In case, any information is found to be in violation of the above declaration, Ginteja has the right to take necessary disciplinary action against me which may include cessation of service with immediate effect.

DECLARATION

I hereby declare that I have read all the existing Policies of the GINTEJA INSURANCE BROKERS PVT. LTD. which are handed over to me for my reference at the time of my joining and I promise to abide by all thepolices of the Company and it is well understood to me that any deviation from the existing polices shall be treated as non-conformity and fetch disciplinary action against me. I affirm that all information provided by me are true and correct and I have not held back any information that, If disclosed, would be a factor in determining my eligibility for employment at GINTEJA INSURANCE BROKERS PVT. LTD.

I undertake that should any information given or documents submitted here is found to be false / forged, my employment with GINTEJA INSURANCE BROKERS PVT. LTD. shall stand terminated.

I hereby declare that there is no default by me with any bank or institution.

I also hereby declare that there is no civil / criminal court case pending against me.

I understand that GINTEJA INSURANCE BROKERS PVT. LTD. may use an outside agency to verify and validate the information, I have provided, Including my background, professional standing, work history, qualifications, and criminal and other civil related records (If any).

Refresher on Official Code of Conduct – Ginteja

Basic Values & Ethics
  • Always wish your colleagues on the first meeting.
  • Always receive calls by wishing the caller first followed by Company’s name.
  • Use formal style of addressing your colleagues and clients.
  • Maintain healthy relationship with your seniors.
  • Always inform your respective seniors before leaving office for any official/personal work during office hours.
Client Handling
  • Maintain punctuality for all meetings with the clients.
  • Always offer business card first and conduct in a polite and professional manner.
  • Avoid loose talk, be calm and control emotions while interacting with client.
  • Carry all the required documents/articles required for the meeting.
  • Please inform the client well in advance in case there is any change in appointment schedule.
Handling Visitors
  • Ensure adherence to timelines when meeting visitors who have sought prior appointments.
  • For those who have come in with no appointment, try to meet at the earliest. If you have a busy schedule, please inform the visitor about the same and request him/her to come later.
  • Please inform the client well in advance in case there is any change in appointment schedule.
Dress Code
  • Be formally dressed on all days (except Saturdays).
  • Plain/check/striped shirts with formal trousers and formal/polished shoes for men and Sarees, Salwar Suit or Western formals for women.
  • Shoes must be black or brown polished. It can be either black or brown.
  • Sneakers are to be worn on Saturdays only if there is no official meeting.
  • Round neck T-shirts and bright colored/printed clothes are to be avoided. Slippers and bright socks are not acceptable.
  • Shave regularly.
Internet Policy
  • Use internet only on need basis.
  • Download/transmit content from internet sites, only if it is work related.
  • Please do not download software from internet and install it without prior permission from the administrator.
  • In case of unusual occurrences, please inform the administrator immediately.
  • Do not interfere with other’s computers or network users.
  • Do not use internet access to transmit confidential, political, obscene, threatening or harassing materials.
Laptops/Desktops
  • Employees who have official laptops should ensure safety and good condition of the laptop.
  • Lost and damaged laptops will be accounted on the employee’s salary as per the current Market price.
  • No games, MP3, Chat software etc should be loaded on to the hard disk of the Laptop.
  • Employees should take back up for all relevant data.
  • Please put a screensaver with password when the laptop/desktop is not in use.
  • Laptops/Desktops should be kept in energy saving mode when not in use.
Email Policy
  • Check email regularly, delete messages that are not required and reply to all mails the same day.
  • Check the address line and include a relevant subject to the message being sent.
  • Put the address of the recipient only after completing the mail, to avoid sending incomplete emails.
  • Every mail should have the company’s disclaimer clause in terms of privacy and secrecy.
  • Please do not print email messages unless absolutely necessary.
Housekeeping
  • Keep the work area, Desktops/laptops in a clean and tidy manner.
Declaration
I hereby declare that all the information provided by me is true, complete, and correct to the best of my knowledge and belief. I further confirm that I have read, understood, and accepted all the terms and conditions, as well as the policies of Ginteja Insurance Brokers Pvt. Ltd.